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Documentation Index

Fetch the complete documentation index at: https://docs.pxaccounting.com/llms.txt

Use this file to discover all available pages before exploring further.

A short tour of the words you will see across PX Accounting and how each piece relates to the others.

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Property

A property (sometimes called a listing) is a single rentable unit. Properties live in your PMS - PX syncs them in and stores the canonical fields you need:
  • Name, address, thumbnail.
  • Bedrooms, bathrooms, accommodates, property type.
  • Base nightly rate and cleaning fee (Guesty only - OwnerRez does not expose these).
  • Active/inactive status.
  • The owner record (when one is mapped in your PMS).
  • The business model assigned to it.
  • An auto-fix toggle.
You can also add properties manually from the Properties page if you have something off-PMS, but the typical flow is sync from PMS.

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Business model

A business model is PX’s representation of your management agreement with the owner. It tells PX how to translate raw PMS data into accounting postings:
  • Which fees count as net rental income vs expenses.
  • The commission rate (confirmed and canceled bookings can have different rules) and when it is recognized (check-in, check-out, or daily).
  • Optional owner taxes on commission, in jurisdictions that require them.
  • Recurring charges in the trust account - cleaning, linen, maintenance, insurance, and so on - with PMC vs owner allocation.
  • Tax remittance behavior, including which taxes the PMC remits and which the owner remits.
Properties without a business model still get audited at the data-integrity level, but ledger balance and owner statement findings only run when a model is assigned. Business models are versioned. Editing an active model creates a new version automatically; old versions are preserved so audit history stays consistent.

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Tax configuration

Tax configuration in PX has three independent layers:
  1. PMS mirror (read-only). PX shows the taxes configured on your PMS account and per listing. You change these in your PMS, not in PX.
  2. Channel sync overrides (PX-only, user-writable). Per-tax, per-channel toggles you set inside PX. They are used during audits to decide whether to expect a tax on a given booking. PX does not push these back to your PMS.
  3. Airbnb tax remittance (PX-only, user-writable). A four-step wizard you complete inside PX that records which taxes Airbnb collects and remits on your behalf. Findings for those taxes are suppressed on Airbnb bookings. Again, this is stored in PX only and is not pushed to your PMS.
For some PMSes the tax mirror is built from your booking history rather than read directly from the PMS. The PMS catalog (under PMS Configuration) is the source of truth in that case - taxes are inferred for you and you confirm or edit them inside PX.

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Audit

An audit is a run of PX’s diagnostic checks across a date range and (optionally) a single listing. PX queues a background job, then returns:
  • A summary - reservations audited, issues found, and a verdict (clean, underpaid, overpaid).
  • A list of reservations with their charges and findings.
  • A findings breakdown by finding type.
Each finding has:
  • A severity - error, warning, or info.
  • A type - missing tax, fee mismatch, payment anomaly, etc.
  • An expected and actual amount.
  • A reasoning string that explains the formula PX used.
  • A source indicating which configuration the expectation came from.
Audits do not modify your PMS. They are read-only diagnostics.

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Auto-fix

Auto-fix is PX’s automatic resolution of issues that are safe to fix without a human review. You can toggle it:
  • Globally from the Properties page - the toggle in the table header applies to every property.
  • Per property - the toggle on each row, or on the property detail page, controls just that listing.
When auto-fix is on for a property, unresolved issues show Fix in Progress instead of Start Fix / Dismiss buttons. PX processes them in the background.

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How PMS data flows in

Your PMS
    |
    | OAuth or API key
    v
Settings -> PMS Connection
    |
    | Sync triggered
    v
Properties + Reservations + Charges + Payments
    |
    v
Audit (against business model + tax config + PMS catalog)
    |
    v
Findings -> Property detail / Audit page
PX is not a ledger or bookkeeping engine. It does not maintain accounts, post journal entries, or replace your accounting system. PX reads your PMS data and audits it against your business model and tax configuration. Where your PMS exposes journal entries, PX uses them directly. Where it does not, PX works from per-charge data (charges, payments, refunds, deposits) to compute what the postings should look like for audit purposes only. The audit logic is the same either way; only the data source differs.

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Where each concept lives in the UI

ConceptPageNotes
PropertyProperties (list and detail)Click a row to drill in.
Business modelBusiness ModelsList, create, edit, version, assign.
PMS tax mirrorTax Configuration -> Account-level / Per-listingRead-only; reflects your PMS.
Channel sync overrideTax Configuration -> Per-listingToggle per tax, per channel.
Airbnb remittanceTax Configuration -> top wizard cardSingleton per account.
OwnerRez catalogPMS ConfigurationTax/fee/commission baseline.
AuditAuditsRun, results, PDF export.
FindingsProperty detail (per property) or Audits (across all)
SettingsSettingsPMS, timezone, billing, danger zone.