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Documentation Index

Fetch the complete documentation index at: https://docs.pxaccounting.com/llms.txt

Use this file to discover all available pages before exploring further.

Net rental income is the figure your owner statements report as revenue. The Net Rental Income section of a business model is where you tell PX which line items roll into that figure and which roll out.

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How it works

For every reservation, PX iterates over every charge line. For each line:
  • If the line’s category appears in income items, the amount adds to net rental income.
  • If the line’s category appears in expense items, the amount subtracts from net rental income.
  • Otherwise the line is excluded - PX still tracks it for accounting integrity but does not change net rental income.
The categories you check here come from your PMS configuration plus PX’s standard buckets (accommodation, cleaning, pet fee, extra guest, refunds, and so on).

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The fields

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Income items

Check every category that should add to revenue. Typical entries:
  • Accommodation fare
  • Cleaning fee (when the PMC retains it as revenue)
  • Pet fee
  • Extra guest fee
  • Early check-in / late check-out
  • Resort fees that you pass to the owner

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Expense items

Check categories that should subtract from revenue. Typical entries:
  • Refunds
  • Promotional discounts you absorb
  • OTA service fees you reimburse
  • Channel processing fees passed through

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Excluded items

Anything not checked above. PX shows them in an expandable list with a per-item config so you can document why they are excluded - for example, security deposits which are held in trust and never recognized.

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Examples

Standard 20% short-term rental management. Income: accommodation, cleaning, pet fee. Expenses: refunds, channel commission. Excluded: security deposit, processing fees passed to the owner. Cleaning kept by the cleaner. Treat cleaning as excluded so it never shows on the owner statement. The cleaner invoices the owner directly outside PX. Resort fee passed entirely to the owner. Resort fee in income items, paired with a matching trust account expense charge so the net effect on the owner statement is zero.

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Validation

PX does not enforce mutual exclusion at the schema level - you can technically check a category in both buckets - but doing so produces an inconsistent ledger. The audit will flag a LEDGER_BALANCE_MISMATCH finding if it cannot reconcile. If you are unsure, it is safer to:
  1. Mark a category as income by default.
  2. Add a corresponding expense trust account charge if you also need to subtract it.
That way the income and expense are separate journal lines and easy to audit.

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Editing safely

Changing income/expense membership creates a new version of the model. Reservations on or after the new version’s effective date pick up the change; earlier reservations continue using the prior version. There is no downtime and no risk to historical audit results.