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Documentation Index

Fetch the complete documentation index at: https://docs.pxaccounting.com/llms.txt

Use this file to discover all available pages before exploring further.

Trust account charges are recurring postings PX expects on every reservation. Use them to capture cleaning, linen, maintenance reserves, owner-paid insurance, and other recurring items - things that always happen but live outside the standard rental commission calculation.

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Two buckets

  • Income charges - things owed to the PMC or to a vendor. They credit the trust account.
  • Expense charges - things owed back to owners or paid out of trust. They debit the trust account.
Each charge is independent. You can have as many of each as you need.

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What you set per charge

The in-app Add charge dialog walks through each field with inline help. Conceptually, every charge captures:
  • A name and category for reporting and statement grouping.
  • How the amount is determined - either a fixed value you set, or the value taken from the matching PMS line item.
  • When it is recognized - on check-in, check-out, or spread across nights. Canceled bookings can use a different recognition.
  • Who receives it - the vendor (a third party like a cleaner), the owner, or split between them. The PMC’s share is implied by what is left over.
  • Optional VAT/GST on the charge - billed to the owner.
  • Channel conditions - exclude specific channels where the charge does not apply.

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A few worked examples

Cleaning kept by an external cleaner. Expense, variable per stay, allocated to the vendor. The owner’s payout is unaffected; the cleaner is paid from trust. **Maintenance reserve, 50perstay,owner−funded.∗∗Expense,fixedat50 per stay, owner-funded.** Expense, fixed at 50 per stay, allocated to the owner. The owner’s payout is reduced by $50 each stay, accumulating in trust for repairs. **Linen fee, 10pernight,PMC−retained.∗∗Income,fixedat10 per night, PMC-retained.** Income, fixed at 10 per night. The PMC retains the charge. Resort fee, split 60% owner / 40% PMC. Income, variable per stay, split allocation. Owner takes 60%, PMC takes 40% (implied).

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Audit findings related to trust account

If the business model expects a charge that is missing on a booking, or the amount differs from the model’s calculation, you will see findings on the property detail page and in audits. Each finding includes the expected amount, the actual amount, and a reasoning string showing how the expected value was computed.

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When trust account becomes essential

Trust account configuration is what enables PX’s owner statement reconciliation findings. Without it:
  • Audits still detect data integrity issues (zero rent, payment anomalies, missing payments).
  • Audits will not detect that an owner statement is off because a recurring charge was never posted.
The latter category catches the most expensive operational mistakes, so investing in trust account configuration pays back quickly.